Pre-Award

PRE-AWARD

“Pre-Award” constitutes anything that facilitates a proposal’s creation and submission, prior to the award being received. The following pages contain resources, tools and guidance that is available to assist our Research Administrators with their day-to-day activities.

Proposal Preparation

• Grant Proposal Sampler - Internal site with example proposals for viewing (level 2 login required).
• Budgeting & Costs - This page contains a variety of information on budgeting various types of proposals, and includes a variety of topics from Budgeting Personnel to Budgeting Industry Studies and Clinical Trials.
• Requesting Letters of Support/Commitment - This Office of Research pages walks you through the process of requesting and obtaining letters of support or commitment.
• Data Management & Sharing Plans - examples of plans by UMMS investigators that satisfy the new NIH requirements (level 2 login required).
• NIH Specifics, Tips and Tricks - Links to information on many NIH topics such as preparing a Biosketch, Resubmission, Training (T) Grant, or Cover Letter.
• COVID-19 Specific Cover Letters for Late Applications - This page contains cover letter guidance and templates for late submissions to the NIH due to the impacts of COVID-19.
• Space FAQs - Frequently asked questions regarding space on the PAF and the approvals process.
• Transferring Grants between Institutions - Overview of the transfer process and resources available to help work through a transfer in or out of UM.

Using eRPM

• Using eRPM: PAFs, CTRFs & UFAs - Definitions and explanations of how to use Unfunded Agreement (UFA), Clinical Trial Routing Form (CTRF), and Proposal Approval Form (PAF) in eRPM.

Proposal Routing

• Assistance for Med School Departments: Streamlined Review Services - Various resources/services to meet the needs of departments routing proposals.
• Grant Routing Deadlines - A Medical School deadline calculator tool and chart of upcoming (and past) NIH deadlines with our corresponding deadlines noted.
• Proposal Review Checklists - A 'checklist' that can be used to verify the completeness of the documents required in a grant application prior to routing the proposal.
• Routing Medical & Non-Medical School Proposals - A listing of all admin shell components required by Grant Services & Analysis for review of Medical School and Non-Medical School proposals.
• Medical School Department Contacts - This is a list, by department, of pre-award research administrator names and phone numbers.
• Medical School Authorized Signers - This is a list, by department, of those approved to sign on behalf of the Chair, as well as a listing of those Clinical Deapartment Administrators allowed to sign for hospital space.

Proposal Submission

• Submission Service Policy - Our policy on submitting PHS system-to-system electronic proposals.
• Proposal Submission Process - This page described best practices and an explanation of process. The Proposal Finalization Checklist also provides you with key items to check before finalizing a proposal (reflective of issues commonly found prior to submission).
• UM/VA IPAs (InterPersonnel Agreements) - This explains the process of submitting VA IPAs in the Medical School.